Click on the images below to see a step by step guide to some common setup procedures.
Switch between Manual & Auto
Induction of Employees
This guide steps you through everything you need to know about setting up and using NoahFace Shift in your business.
The iPad needs to be mounted at a location that staff will naturally pass as they enter and exit your work site. This may be in a staff room, or simply on the wall inside your staff entry door. It is also important that it is NOT directly facing a window or door, because variable light will impact the consistency of recognition.
The iPad should be mounted at a height where the average person can look at the screen, be seen by the front facing camera, and interact with it as required. Typically that means at a height of approximately 150 centimetres (5 feet) from the ground. It should also be mounted at a slight angle upwards, as this allows people of different heights to interact with it by standing slightly closer or further from the camera.
The iPad should be mounted in portrait mode (ie: vertically), with the front facing camera at the top and the power connector at the bottom. The iPad needs to be permanently charged, so an important consideration is the location of your power plugs.
We recommended iPad stands from Studio Proper.
You can configure the NoahFace Shift display under Settings/Options as follows:
For a single site business you should replace the site name with the name of your business.
You can replace the animated NoahFace logo with your own company logo. This can be either a static image (JPEG, PNG), an animated image (GIF), or a movie (MOV, MP4).
Preferred Names are supported but are not required. You can leave the Preferred name empty if you want, and the First Name will be used instead.
Employee Numbers are used to allow you to match up your clocking data with your payroll system, especially if you have large numbers of staff. They are also necessary if you choose to use the Employee Number for identity confirmation.
From the Shifts tab, supervisors can view shifts by:
In each of these views, you can navigate by swiping left or right, or by directly setting the date field. You can also:
When viewing an individual shift, supervisors can:
To export clock data, select the Share toolbar option from the Pay Cycle view. The data is exported in CSV format, and can be easily loaded into timesheet systems, payroll systems and spreadsheets. For each shift, it contains the following fields:
To start the operational mode, simply press the start tab. Your company logo will be displayed (or the animated NoahFace logo if you have not setup your company logo).
For a staff member to clock in, they simply approach the iPad so their face is visible by the iPad camera. The App will automatically detect them and will display the Start Shift screen.
The Start Shift screen will display the time of today's shift (assuming it is pre-planned), and they simply need to hit the red Start Shift button. That's it!
If a staff member forgot to clock out on their previous shift, the Complete Previous Shift screen will appear instead of the Start Shift screen.
If a staff member is not recognised (eg: its their first shift), the Manual Identification screen will be displayed instead of the Start Shift screen. You can also force this screen to appear by touching the screen when you are not in camera view.
You can read more about the Manual Identification and Complete Previous Shift screens below.
For a staff member to clock out, they simply approach the iPad so their face is visible by the iPad camera. The App will automatically detect them, will know that they have previously started their shift, and will display the End Shift screen.
The End Shift screen will display the end time for today's shift (assuming it is pre-planned), and they simply need to hit the red End Shift button. That's it!
If you have enabled breaks, and the minimum work time has passed, an extra button will appear that enable them to start their break.
If a staff member is not recognized (eg: it's their very first shift), the Manual Identification screen enables staff to manually identify themselves.
The video feed is displayed on the left hand side of the screen which helps the staff member ensure their face is in camera view. Once they are in camera view, they can select themselves from the list of staff members on the right hand side of the screen. If there are large numbers of staff, there is a search option available.
Depending on the Identity Confirmation setting, staff members may also be required to confirm their identity by either:
The purpose of this confirmation is to ensure they do not incorrectly identify themselves (accidentally or deliberately).
If a staff member forgot to clock out on a previous shift, they will see the 'Complete Previous Shift' screen, and they will be required to manually complete this shift before they can start a new one.
On this screen, users are required to indicate the time they finished their shift, and indicate a reason they did not clock out.
To exit operational mode, simply press the small NoahFace logo in the bottom right hand corner. So that staff cannot do this, we strongly recommend you set a manager passcode (this can be set under Settings/Options/Security). Once you set a manager passcode, the App will automatically start in operational mode, and you will be required to enter this passcode in order to exit.
For even more security, we strongly recommend you consider using Guided Access or Single App mode on your iPad (these are features of iOS). This will stop staff members from switching to other applications, accessing the iPad settings, etc.
In very rare circumstances you may need to tune the recognition to improve results. This can be done from Settings/Recognition as follows:
The Camera setting allows you to use the App with either the back or the front camera. If it is mounted in a fixed location and being controlled directly by staff, you should use the front camera. You would only ever use the back camera if the App was being used in a mobile environment and was being controlled by a supervisor.
The Brightness setting controls the brightness of the video feed, and indirectly impacts both the recognition performance and the quality of the clipped photos. Under normal lighting conditions the default setting should be adequate, but if you find that clipped faces are always too light or too dark, you can adjust this setting as appropriate.
Face detection is the process of determining if a face is present in the video.
The Detect Faces While Idle setting controls whether the App will detect faces when the logo screen is displayed. If you turn this setting off, staff will be required to touch the screen before they will be recognised.
The Detect Rotated Faces setting means that the App will detect faces even when they are rotated. This does slightly slow down the recognition speed, but overall the recognition results will be significantly better. We recommend you leave this setting enabled unless you are instructed to change it by our support staff.
The Detection Threshold setting controls the sensitivity of face detection. We recommend you leave this setting at Medium unless you are instructed to change it by our support staff.
Face Matching is the process of comparing a face detected in the video with all of the faces in the staff database.
The Matching Threshold setting controls the sensitivity of this matching process. If this is set to Very Low, the matching process is more likely to make mistakes, and if it is set to Very High it is likely that some staff will not be recognised (especially if lighting changes). We recommend you leave this setting at Medium unless you are instructed to change it by our support staff.
Voice activation allows staff to start and stop their shifts without touching the iPad screen. This can be useful in environments where staff have dirty or sweaty hands due to their work, or in clean-room environments where staff may have gloves on.